PBO eLogbook Guide for Residents and Fellows

This is a simple step-by-step guide for daily use of the eLogbook.

Need more detailed instructions by topic? Open the Help Center.

Before You Start

1. Log in to your account.
2. If asked, complete the registration steps on screen.
3. Open your profile menu and check Subscription/License.

If your license is not active, some buttons may be hidden or disabled.

Residents and Fellows need a license to log. After graduation you can still access your data without paying. See Logbook Policies.

Main Menu: What to Click

After login, use the left menu (or dashboard cards) to open each section.

Surgeries

This is where you log and track operations.

• List - See all your surgery entries.
• Log New - Add a new surgery.
• Breakdown - See your counts per category.
• Rating Dashboard - Check which cases are still pending, finalized, or expired.
• Print - Download/print your surgery logbook copy.

OREF

This is for rotation evaluation requests.

• List - See all your OREF requests.
• Request - Send a new OREF request.

OCEX

This is for clinical encounter assessments.

• List OCEX - View completed and pending assessments.
• Request New - Request a new OCEX.
• List Requests - Track requests you sent.

When an OCEX is completed, confirm it when prompted.

Other Logbook Sections

You can also update:

• Procedures
• Cases
• Research
• Meetings
• Conferences
• Presentations
• Exams
• Leaves

For Fellows

Fellows may see extra sections depending on their program.

These may include:

• Fellowship procedure logs
• Fellowship case/condition logs
• Evaluation tools (for example, Clinical Performance Rating Tool and 360° Evaluation)
• Other fellowship logs (for example, research, interesting cases, conferences, awards)

Meaning of Common Statuses

• Pending - Waiting for action/review.
• Finalized or Verified - Completed and accepted.
• Expired - Time window passed.
• Denied - Request was not approved.

Check your dashboard and list pages regularly to avoid missed deadlines.

Good Documentation Habits

• Use a patient code, not full patient identifiers.
• Double-check date, procedure, and consultant details before saving.
• Keep your profile details (name/email) updated.

Printing Your Report

1. Open the surgery or logbook print page.
2. Refresh or regenerate before downloading if you recently added entries.
3. Review the PDF before submission.

If Something Is Missing or You Cannot Click a Button

Check:

1. Your role (Resident or Fellow)
2. Your license status in Subscription/License
3. Whether the item is waiting for consultant or training officer action

If still unresolved, contact your training officer or system administrator.

Other Guides

• Help Center
• Logbook Policies
• OCEX Guide
• Accreditor Guide (login required): /guide/accreditor